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How Background Verification Process Works In India?

Almost one out of six people lie in their resumes in India. This is reason enough to screen each applicant and authenticate the information they produce at the time of hiring. 

Fake degrees, bogus work claims, incorrect identity proofs, and other unscrupulous methods make a resume look more appealing to the hiring company. To prevent wrong hires from coming on board – they could either be incompetent to take on the role or even be scammers who can compromise the data and funds of the company. 

Corporate business intelligence technologies and background verification come into play to prevent wrong hires.

Understanding Corporate business intelligence and background verification 

Corporate business intelligence technologies aim to transform the onboarding process of various stakeholders digitally. This smart software digitizes the end-to-end onboarding journeys and boasts features like automated background checks and customizable workflows that speed up and streamline the hiring process. At the same time, they ensure scalability and prevent the company from falling prey to fraudsters and unethical hires.

The background verification thoroughly screens an applicant’s education, qualification, work history, criminal records, proof of residence, identification documents, legal records, and even credit scores, if required.

Information that is scrutinized during background verification

Public records – A company can gain access to criminal history and court records from a law enforcement agency.

Past work experience – Companies that are hiring, review their applicants’ past employers, designation and role, tenure in each company, salaries, the reason for leaving, performance history, conduct in, and even drug test results

Academic records – Companies reach out to schools and universities to match credentials. Forging degrees and displaying bogus grades are common amongst applicants. 

Address verification – People who try to hide their past conceal basic details such as their address. Corporate business intelligence technologies perform real-time address verification through geotagging capabilities.

How is Background Verification Done in India?

Background verification encompasses ID verification, reference checks, education checks, digital address verification, and any criminal records/ illegal activities.

  • Getting in touch with the previous employers is the first step in the Background Verification process. It helps them match and substantiate the work experience details shared with them. 
  • Scrutinizing public databases and criminal records to detect any illegal activity. 
  • Referencing education records to authenticate the applicant’s degrees and certificates.
  • Verifying the candidate’s address. A physical visit to check the tenure of stay and other house occupants is undertaken. 

Broadly, these aspects are covered in a background verification process, but each company does it distinctly. The process can be carried out in three ways – in-house traditionally, by integrating advanced Corporate business intelligence technologies into the company’s existing HR technology, or by outsourcing it to a third party.

Background Verification Efforts by the Government

To prevent people from committing fraud and duping companies, the government also provides a range of tools to verify the employee’s history.

Aadhaar Card – Everything from biometrics to residential proof and information related to bank accounts is stored in the Aadhar?

National Academics Depository (NAD) – The GoI (Government of India) introduced NAD to store education records digitally. NAD also has the authority to issue certificates to authenticated users as they aim to have almost every educational institute and board on their platform.

National Skills Registry (NSR) – NSR is India’s largest database of working professionals, which aids companies to fact-check employee information

Social Media also plays a role in background verification

Companies these days also dissect their applicants’ social media accounts. Everything from a candidate’s political views, religious views, hobbies, interests, and affiliations are known to the hiring company. They can decipher the kind of personality an applicant possess. 

Background Verification is Legal in India

Employers take the written consent of the applicants during the application to perform an extensive background verification. This is because a person’s medical information, biometric data, and financial background are private.

To screen a person’s background at the time of employment, the company must have an ISO 27001 certification. 

No permissions are required to scan social media posts that are open to the public. 

Conclusion

As the role involves more responsibility and larger exposure to confidential data, the verification process becomes stricter. Background verification is not an invasion of privacy. It is not a mere checklist that needs to be ticked off to determine the candidate’s credibility and integrity. In short, it is a legal process in India.

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