The majority of countries throughout the globe presently utilize electronic signatures. Using electronic signatures has become more commonplace because to technological improvements and the legality of electronic signatures.
Only in the developed world, when remedies are readily available, does this apply.
A creating online signature and contract management system that is integrated offers many key benefits that may generally be grouped into three categories.
Why Use Electronic Contract Signing?
There are three major benefits of signing contracts online:
- The signature procedure is more speedy.
- More openness and transparency.
- The level of compliance and data integrity has been improved.
Let’s take a closer look at each of them individually.
1. The Signature Procedure is More Speedy
When compared to the traditional method of physically signing a document, add an electronic signature to Word saves both the signer and the document a significant amount of time.
In the past, it may have been necessary to arrange for the delivery of documents or meetings with the signing parties, but today, all that is required is that you follow the instructions on the internet.
It is possible that delays will occur even when contracts are electronically signed and scanned since the signers must be present in the same location as the document to finish signing.
In order to speed up the process of signing a contract, electronic signatures may be used to securely sign the document from any internet-enabled device.
2. More Openness and Transparency
The signing parties benefit from having a full electronic audit record of the contract and its history at their disposal when doing business totally digitally.
A comprehensive contract management system ensures that this audit trail includes all relevant information from the redlining and negotiating process leading up to the signing, as well as the actual contract file itself.
Included here will be the names and contact information of persons who have examined and commented on the contract as well as any previous drafts that have been reviewed before the final agreement was signed, as well as any changes made as a result of their remarks. Everyone participating in the signing process will be able to tell whether there is any ambiguity in the contract at any stage.
In order to limit the likelihood of fraud, all updates and adjustments will be time stamped and safely recorded.
In addition to recording the date, time, and counterparty information while taking a signature, additional metadata may also be acquired when the signature is being taken.
The option to enter additional information in the record, such as the location, IP address, and device type, enables you to offer further context for the operation and help in any future enquiries you may have about the process.
By using a contract management system with integrated electronic signatures, rather than using a separate e-signature system, you may quickly set up the contract for continuing maintenance.
3. The Level of Compliance and Data Integrity Has Been Improved
Incorporating an electronic signature method like Google Docs or any other document procedure into an automated work flow gives the legal or contract team total control over the contract approval process.
As a result of this change, a previously haphazard practice may now be carefully controlled and monitored across the company.
In order to ensure that the whole sign-off process conforms with both internal and external compliance standards, you may use a workflow engine to mandate the entire sign-off procedure (SLA).
Because the electronic signature phase has been included into the process, stakeholders will be unable to try to completely sidestep the system.
The methods may be used to create a complete record of the contract and all of the events that have taken place in connection with it. Each phase of the process may be used for this.
As a very small part of the contract management process, it is definitely the most significant as a symbol of what has previously been accomplished and what is expected to be accomplished in the future.
You may gather important information about the signature itself and the promise it represents by converting it to a best free electronic signature software.
These solutions lack the ability to manage obligations and renewals, and the fact that data is spread across several systems makes it more difficult to create an audit trail in the event that it is required.
It is possible to speed up the signing procedure and enhance the contract record at the same time with the aid of a contract management system that includes an e-signature feature.